Basic Requirements for Human Participation for Science Fair Projects, Entrants and Adult Supervisors

  1. Make sure that individual results and your records are confidential.
  2. Do not use names or pictures in your display without written consent.
  3. No matter what level of risk your experiment involves, you must provide a LETTER OF INFORMATION FOR INFORMED CONSENT to all participants and make sure they have read it before they participate. If participants are under the age of 18, parents should also receive a copy. Bring a copy of the Letter of Information to the fair together with a copy of any survey or questionnaire used.
  4. Some Low Risk projects require each participant to sign an INFORMED CONSENT PERMISSION FORM. Participants under the age of 18 must have written permission from their parents also.
  5. All Low Risk projects require a FORM 4.1A HUMAN PARTICIPTION LOW RISK APPROVAL form to be completed and brought to the fair.
  6. Adult supervisors should be aware of the level of risk, the necessary Letter of Information and type of permission required as they must sign Form 4.1 A  or Form 4.1 B (available on request).
  7. Adult supervisors must keep a copy of all completed forms, store any signed permission forms confidentially and ensure they are destroyed when the project and presentation are completed (after the RSLSF and/or CWSF). Do not bring them to the fair.


Are your participants ingesting food or drink?

Food used must be manufactured, sold or represented as food for human beings and contain permitted additives not exceeding the Recommended Daily Intake (RDI) guidelines. People taking prescription medicines  may not participate.  People with food allergies may not participate. Safe handling of food must be considered. Written permission forms must be gathered.

For caffeinated beverages, there are additional restrictions.  Please check for more information.

Very Low Risk:

Risk of harm is not greater or more likely than those encountered in every day life. This does not include ingestion of food or drink, nor sensitive information collection, nor skin testing/swabbing.

Low Risk:

Risk of harm is not greater or more likely than those encountered in everyday life. This may include ingestion of food or drink  , and skin testing that might (see guidelines below) occur in an everyday setting with a common skin product (i.e. use of hand sanitizer).

Significant Risk:

Risk of harm is possible.  This would include anything not stated in the Low Risk categories including exercise testing that is beyond normal everyday activity.

Forms Needed

Request Form 4.1B for Approval.  A Scientific Supervisor with appropriate credentials is required to supervise these experiments.